Do I need bookkeeping if my company isn't trading?

A company with no activity needs very little record-keeping; still, any money coming into or leaving the company is recorded. We review your needs together in the intro call.

What happens if my records are lost?

According to GOV.UK, if records are lost, stolen or destroyed you must do your best to recreate them, tell your Corporation Tax office straight away and include this in your Company Tax Return. Regular bookkeeping and a document archive reduce this risk.

How much does the service cost?

Service fees are determined specifically for you, based on your needs, following the intro call. If you apply, the total amount payable is clearly shown at the payment step before any payment is made.

UK · Monthly records & reports

Your UK company's books, in order every month

We record your LTD's bank and payment activity every month, categorise it as income and expenses and reconcile it with your bank. Your income and expense report is ready each month, and your records are complete for the annual accounts and the Corporation Tax return.

Monthly records
Bank reconciliation
Income & expense report
Ready for annual accounts

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Bookkeeping

What is bookkeeping and why do you need it?

Bookkeeping is the regular recording of your company's money movements. The difference from accounting: bookkeeping is the record-keeping done every month during the year; accounting is preparing the annual accounts and the Corporation Tax return from those records at the end of the financial year.

Keeping records is a legal duty

According to GOV.UK, every LTD must keep accounting records showing all money received and spent, its assets, and the debts it owes or is owed.

The cost of not keeping records

HMRC can fine a company that doesn't keep accounting records, or a director can be disqualified.

A faster, accurate year end

When records are kept every month, the annual accounts and CT600 are prepared faster and more accurately, without chasing missing documents.

Scope

What's included?

Monthly recording of bank and payment account activity (e.g. Wise, Stripe, Amazon)
Categorising every transaction into income and expense accounts
Reconciling the records with your bank statements (reconciliation)
Matching invoices and receipts to the records and keeping them archived
Monthly income and expense report
Tracking money moving between the company and its director separately

Added when you need it

Annual accounts and Corporation Tax return (CT600) with our accounting service
VAT registration and returns
Payroll (PAYE) registration and filings

We confirm the scope and process together in a free intro call.

Process

How it works, step by step

01
Free intro call
We look at your company and the bank and payment accounts you use; the scope becomes clear.
02
Categories & routine
We set your income and expense categories and the monthly routine together.
03
Monthly documents
Each month you send your bank and payment platform statements, invoices and receipts securely.
04
Recording & reconciliation
Transactions are recorded, categorised and reconciled with your bank; we ask you if a document is missing.
05
Monthly report
Your income and expense report is prepared; at the end of the financial year your records are ready for the annual accounts.

Documents

What we need, what you receive

What we need from you

Bank and payment account statements (every month)
Sales and platform reports (e.g. Stripe, Amazon)
Expense documents: invoices, receipts, subscription payments
An explanation of money moving between the company and its director
Previous records, if any

What you receive

Monthly income and expense report
Categorised records reconciled with your bank
Records and a document archive ready for the annual accounts and CT600
A summary of money moving between the company and its director*

* When money moves between the company and its director.

Transparency

Good to know

Which records to keep

All money received and spent, assets, debts owed by or to the company, stock at year end, and what was bought and sold and from or to whom; invoices, receipts and bank statements are kept too.

Records are kept for 6 years

Records are kept for 6 years from the end of the last financial year they relate to; longer for transactions covering more than one accounting period or if HMRC starts a compliance check.

Business and personal apart

The company is a separate legal entity, so its banking is kept separate from your personal banking. According to GOV.UK, the simplest way is to open a business bank account.

Digital records if VAT-registered

VAT-registered companies keep some VAT records digitally under Making Tax Digital rules and use HMRC-compatible software; VAT records are kept for at least 6 years.

Official sources: GOV.UK — Company and accounting records · GOV.UK — Keeping VAT records · information verified: 22.10.2026

FAQ

Frequently asked questions

Bookkeeping is the record-keeping done every month during the year: transactions are recorded, categorised and reconciled with the bank, and a monthly report is produced. Accounting is preparing and filing the annual accounts and the Corporation Tax return (CT600) from those records at the end of the financial year.

Together